IT for podcast and YouTube production teams.
Multitrack audio, several camera angles, a producer in one city and an editor in another. We set up where the recordings live, how editors reach them, who has access to the channel and what happens when a drive dies.
Quick answer
Podcast and YouTube teams generate large raw recordings, share them with remote editors and often share logins to the channel itself. We set up storage for raw files, remote editing, role-based access to channels and accounts, and backups of the archive, on site in Los Angeles or remotely in the US.
What these teams usually have.
- 01
Raw recordings pile up fast
Several cameras and a multitrack audio recording add up over a season. The laptop fills, files move to a cloud folder, and eventually nobody knows where episode 14 lives.
- 02
Editors are somewhere else
A producer records in one place and an editor works from another. Sending raw files by link works for one episode and strains over a season. Proxies or a shared cloud folder with a clear layout help.
- 03
The channel runs on a shared password
When several people know the login for the channel or the hosting account, nobody can tell who changed what, and a departing teammate keeps access. YouTube channel permissions let you invite people with roles instead of sharing one login.
- 04
The back catalog has one copy
Published episodes live on the platform, and the project files and raw recordings live on one drive. If the platform copy is all that is left, you have a compressed version of your own work.
- 05
Guests and sponsors send files
Remote guests upload recordings, and sponsors send reads and assets. A dedicated place for incoming files keeps them out of the main project folder.
What we set up
For a podcast or YouTube team.
Storage for raw files and projects
A layout and capacity plan from your recording habits, using a NAS, cloud storage or both, with a clear place for incoming guest files.
Remote editing for editors elsewhere
Proxy workflows or shared cloud folders that suit your editing app and your editor's connection, tested with a real episode.
Safer access to channels and accounts
Named accounts with roles instead of shared logins, multi-factor sign in and a password manager for the logins that have to be shared.
Backups of the archive
A second copy and an off site copy of raw recordings, project files and finished masters, with a restore test.
Before you hire anyone
What to ask any IT provider.
Ask us the same questions. A good answer is specific and can be checked.
How will our editor get raw files?
A specific method that suits the editor's connection, tested with a real episode.
How do you handle channel and account access?
Roles and named accounts where the platform allows it, multi-factor sign in and a record of who has what.
What do we back up besides the finished video?
Raw recordings and project files too. Finished video alone is a compressed result.
What if a team member leaves?
There is a checklist, and access is removed the same day.
Will this still work when we double the episodes?
They ask how much you record per episode and show the capacity math.
Questions people ask
Is cloud storage enough for a podcast team?
For many teams it is a good start, especially when editors are remote. Plan for storage growth, for upload time from wherever you record and for a second copy somewhere else, because a single cloud account is one copy.
How should we manage access to our YouTube channel?
Use the platform's permission settings to invite people with roles, turn on multi-factor sign in for the accounts and keep owner access limited to one or two people. Check the platform's current options, since they change.
Can you help us set up a home or small studio space?
Our IT work covers the storage, network, access and backups behind the studio. We also have an article on creator studio setup that covers the room itself.
How much storage will we need?
It depends on your recording format, camera count and how long you keep raw files. We work it out from your own episodes, using the codec's published data rates, and the storage page shows the arithmetic.
Do you work with teams outside Los Angeles?
Yes, for remote setup anywhere in the United States. On-site work is in Los Angeles.
Plug us in. Tell us what your studio runs on.
Tell us what you see on screen. A person on our production consulting team reads it and replies, usually with the first thing to check.
Keep reading
Proxy workflows, remote access and review so editors can work away from the studio.
NAS, direct-attached and cloud storage compared for small creative teams, with the sizing arithmetic.
The 3-2-1 rule for footage and projects, off site copies, immutability and restore tests.
The short list of security steps a small creative studio can finish, mapped to CISA and NIST guidance.
Scaling from a solo creator to a production team requires the right infrastructure: storage, editing workstations, proxy workflows, and backup. Here's how to build it properly.
A practical guide to building a professional-grade home production studio for video work, covering space planning, acoustics, lighting, gear, and the infrastructure that separates hobbyist setups from professional ones.
Video podcasts have become one of the most efficient content formats for brand building. Here's how brands are using them to build authority and grow audiences.
Describe your studio and we will take it from there.
A real person on our team reads every request and replies within one business day.