Event Planning Company Website Design Los Angeles
You spend months making an event look right, then the only record is a few phone photos. We build event planner websites that show your work properly and bring in inquiries with the date, guest count and budget already filled in.
Quick answer
Clouds Agency is a Los Angeles studio that builds websites and event coverage for event planners. A real person on our team plans the shoot around your run of show, edits the galleries and short clips, and builds portfolio pages by event type, so the work you did is easy to find and easy to book.
The events look great. The website often does not.
01
Your portfolio does not match your events
Phone photos and cropped Instagram screenshots make a high-end event look average. Prospective clients judge what you can do by what they see online.
02
Events end and nothing is left behind
Without a plan to capture each event, you lose the best material the moment guests go home. Later, you have little to show.
03
Planners in your area outrank you on Google
Clients search for planners by city and event type. If your site has no pages for those searches, other companies show up first.
How We Help
What we build for event planners
Website with a portfolio by event type
Weddings, corporate events, launches and parties each get their own page, with photos and a short description of what you handled.
Photo and video at your events
A shooter on site to capture the setup, the details and the room in use, then edited galleries and short clips you can use right away.
Social content from each event
Reels and posts cut from the footage, planned with you so they go out while the event is still on people's minds.
Local search pages
Pages for the event types and areas you serve, plus a Google Business Profile that matches your site.
Before You Sign
What to ask when you hire for event photo, video and website work
Questions an event planner can put to any agency, with what a good answer sounds like. Where law is involved this is general information, not legal advice.
Releases
How are your clients, guests and venues told that the event is being filmed?
At a private event the host decides, but guests may be recognizable in portfolio images. A good answer: your client agreement covers photo and video use in your portfolio, a notice goes up at the entrance, and the agency asks who is off limits, such as a guest who should not be shown.
Venue rules
Does the venue allow outside photographers, and what paperwork does it need?
Many venues keep approved vendor lists, set load-in windows and ask outside vendors for a certificate of insurance. A good answer: the agency asks for the venue's requirements in writing before the date and tells you honestly what it can and cannot provide, instead of finding out at load-in.
Music
How is music handled in the clips you post?
A DJ's set playing behind a clip is still someone's recording, and platforms can mute or flag it. Business accounts on Instagram have a smaller music library than personal accounts. A good answer: licensed or library music for recaps, and the room audio kept only for speeches and moments that matter.
Drone
If a drone is used, who is certified and where can it fly?
Commercial drone work in the US requires an FAA Part 107 remote pilot certificate, and flying over people is limited by FAA rules. A good answer: the agency can show the pilot's certificate, gets venue permission in advance and does not plan flights over guests unless the rules allow it.
Permits
Who checks whether the location needs a permit?
FilmLA issues film permits for much of Los Angeles County, and it notes that commercial shoots often need one even on private property. Special event permits for public sites are a separate process with the agency that controls the site. A good answer: the agency asks about the location early and tells you who applies.
Delivery
What do we receive after the event, in what formats and by when?
Planners need different pieces: a gallery for the client, vertical clips for social, wide shots for the portfolio and sometimes sponsor credits. A good answer: a written list of deliverables, a stated delivery window, a note on raw files and clear ownership terms before the shoot.
Questions people ask
How long does an event planning website take?
Websites usually take 4 to 8 weeks from kickoff to delivery. We can start the photo and video work earlier if you have an event coming up.
What do you need from us?
Your best event photos, any existing video, descriptions of the services you offer, and a list of venues and vendors you work with often. If you have testimonials, include those.
Can you cover our events as well as build the site?
Yes. We shoot photo and video for events and edit the results. Send us the date and what you want captured, and we will go over how coverage would work.
Who owns the site and the photos?
You own the website and domain. Ownership of event photos and video is settled in the agreement before a shoot, and we explain the terms in plain language first.
Will the inquiry form help us qualify leads?
The form asks for date, location, guest count and budget range, so you see whether the event fits before you reply. You choose which questions to include.
Do I need a permit to photograph or film an event in Los Angeles?
It depends on the location and whether the shoot is commercial. FilmLA says commercial filming generally needs a permit in most areas it serves, including some private locations, while personal photography usually does not. Public streets and parks add their own rules. Ask FilmLA or the property owner for your specific site before the date.
Do I need guests' permission to post photos from my event?
For ordinary documentation, many planners rely on a notice at the entrance. Using a recognizable person's likeness in advertising is different, and California law (Civil Code 3344) generally requires consent for that. Portfolio use sits in a gray area, so get the host's written permission and avoid featuring guests who object. General information, not legal advice.
What should an event planner website include?
Start with a portfolio organized by event type, a short description of what you handled in each, the services you offer, the areas you serve, client testimonials you have permission to use, and an inquiry form that asks for date, location, guest count and budget range. Add a list of venues you work with often, and keep your Google Business Profile consistent with the site.
What affects the cost of an event planner website?
The main factors are how many event types need their own portfolio pages, whether new photography or video is part of the project, how much copy you need written, the inquiry form and calendar tools, and whether an old site has pages to move. We quote after reviewing the scope and the dates you are working toward.